Organization Viewer Seats

Organization Viewer seats allow you to give teammates, clients, analysts, or stakeholders view-only access to forms and submissions without allowing them to edit forms or manage integrations.

With Formware Pro, you can invite unlimited users as Organization Viewers so your team can securely collaborate across multiple workspaces while keeping editing permissions restricted.

Organization Viewers are ideal for:

• Managers reviewing submissions
• Clients overseeing projects
• Agencies collaborating with customers
• Analysts reviewing form results
• Team members responsible for sharing forms

Organization Viewer seats are assigned at the organization level and provide restricted collaboration access across shared workspaces.

Organization Viewers:

• Can join multiple workspaces
• Can only access workspaces they are invited to
• Can only be invited with Can view workspace permissions
• Cannot create or edit forms
• Cannot create new workspaces
• Cannot configure integrations

This makes Organization Viewer seats useful when someone needs visibility into forms and submissions without having administrative or editing access.

You can invite viewers directly from your organization settings.

1. Log in to your Formware account and open Org Members from your organization menu.
2. On the Org Members page, click Invite members.
3. Enter one or more email addresses. You can invite multiple viewers at the same time by pressing Enter after each email address.
4. Select the Viewer organization role and click Invite. Once invited, users will receive an email invitation to join your organization.
5. After accepting the invitation, the viewer will be able to access any workspaces shared with them.

Users on an Organization Viewer seat can:

• View forms shared with them
• Share already published forms
• View submissions and analytics
• Download and export responses
• Generate reports
• View integration status

However, they cannot:

• Create forms
• Edit questions or form settings
• Create workspaces
• Configure integrations
• Delete forms or submissions
• Invite workspace members
• Manage organization settings

Buttons for editing actions will appear disabled throughout the workspace interface.

Both Organization Viewer seats and the Can view workspace role provide view-only access to forms and submissions.

The main difference is how access is assigned.

Use Organization Viewer seats when someone only needs read-only access across multiple workspaces without needing editing capabilities.

This is especially useful for:

• External clients
• Leadership teams
• Reporting stakeholders
• Consultants
• Compliance reviewers

If a user needs to edit forms or create workspaces, assign them an Editor or Admin organization role instead.

View-only permissions help teams collaborate securely while preventing accidental changes to forms, integrations, or submissions.

Using Organization Viewer seats helps you:

• Share form results safely
• Give stakeholders visibility into submissions
• Limit editing access across teams
• Separate creators from reviewers
• Keep workspace management organized

This approach is especially useful for larger organizations managing forms across departments, clients, or projects.

• Workspace Roles and Permissions
• Organization Roles and Permissions
• Add Users to Organizations
• Add Users to Workspaces