Five Open Roles, One Careers Page
The small-company pattern is predictable: a different application form for each vacancy, five links floating around job boards, and a careers page that needs editing every time anything changes. The fix is structural, not cosmetic — one form with a built-in router, one permanent link, and roles that switch on and off without ever breaking the URL.
The Router Question
First thing candidates meet: a dropdown question listing every currently open position. They pick; the answer tags their submission. Add a role the day it opens, remove it the day it fills — candidates always see live options, and your link never changes. When the list grows unwieldy, split by department and keep two router forms instead of ten.
The Shared Spine Underneath
Everything after the router stays identical across roles: the contact block, the work question, the document upload. This is deliberate. When a team lead asks how this month’s applicants compare, shared questions make the answer a filter — not a reconciliation project across five incompatible spreadsheets.
To add or adjust shared questions, the question builder guide covers it; changes apply to every future applicant at once.
Getting Each Application to Its Owner
Every submission can ping the hiring inbox through a self notification, and the role answer travels with it. For teams running an applicant system, webhooks push each application — role included — straight into the pipeline. The responses view filters by role when a specific manager asks what came in for theirs.
Closing a Role Without Breaking Anything
When a position fills, use close the form with a short message — this role has been filled, other openings are listed here — and reopen it the next time the position returns. Alternatively, duplicate the form for a role with genuinely unique screening questions and keep the master as the general intake.
Frequently Asked Questions
Should every role have its own form instead?
Only when its screening genuinely differs. Shared forms mean shared data; separate forms should be the exception that a duplicate creates, not the default.
Where does this link actually live?
Everywhere. Embed it on the careers page, paste the shareable URL into job boards, and let recruiters carry the same link — one intake, unlimited surfaces.
What happens to applications for a role that closed?
They remain in your responses, tagged and searchable — next quarter’s similar opening starts with a warm list instead of a cold ad.
Can the router cover locations as well as roles?
Yes — a second dropdown for site or city layers cleanly on top, and both answers tag every submission for filtering.